Planning a Trip should be a fun and educational experience for girls! To make your trip a safe one, refer to the planning trips section of Safely-Wise as a basic guide.
PROCEDURES
1. DAY TRIPS: Verbal approval from your Service Unit Manager or her designee at least 2 weeks prior to the event.
OVERNIGHT: Service Unit Manager’s signed approval for Overnight Trips is required before submitting to Membership Director. It must be submitted to Membership Director one month in advance. EXTENDED OVERNIGHT (over 72 hrs.)- Service Unit Manager’s signed approval for Extended Overnight Trips is required before submitting to your Membership Director. It must be submitted to Membership Director three months in advance. Additional Health Insurance is required for trips of more than 72 hours. 2. All contractual agreements must be reviewed and approved by an officer of the council. Contracts for motor vehicles must be accompanied by a certificate of insurance. SUBMIT UNSIGNED CONTRACTS WITH YOUR TRIP APPLICATION!
3. If renting transportation, give name of agency, attach copy of agency’s certificate of insurance and submit all contractual agreements.
4. All girls must have a completed and signed parental permission slip in order to participate in trips.
5. All drivers must be at least 18 years of age and have a valid driver’s license. Vehicles must be properly registered and insured. Each driver must have her/his own directions - no caravaning. There must be a seat belt for each child and a first aid kit for each car. F-73 :rm Microsoft 97 Word -Disk2-Stencils.fld-F73 TRP TRVL APPL PR0C Pg I Revised- 6/14/99
GIRL SCOUTS OF CAMDEN COUNTY NJ, INC.
TROOP TRAVEL APPLICATION Leader in Charge Name ____________________________________Phone #________________________________ Address_________________________________________________________________________ City________________________State_______________Zip____________________________ Troop # ________________Service Unit ____________Level____________________________ Type of trip ______________Day ______________Overnight Trip (Up to 72 hours) ______________Extended Overnight (OVER 72 hours) Destination______________________________________________________________________ Departure Date/Time ______________________Returning Date/Time_______________________ Purpose of Trip___________________________________________________________________ Type of Activities_________________________________________________________________ Participants: Registered :# of girls _________# of adults___________ Non-registered :# of girls _________# of adults___________ Emergency Contact Person _________________________Phone___________ Tag-a-long Insurance, Yes _______________No________________ Personnel: Certified First Aider /CPR__________________________________________________ Certificate Date__________________________________________________________ If trip involves Camping - Name of Outdoor Certified adult________________________________ Certificate Date______________________________________________ Do plans include swimming or boating? Yes________ No_________ Certified lifeguard _______________________Certificate Date_____________________________ Primary Transportation Secondary Transportation PRIVATE RENTED* CHARTERED COMMERCIAL* During trip (if different) ____Car ____Car ____Car ____Car __________________________ ____Van ____Van ____Van ____Van ___________________________ ____Bus ____Bus ____Bus ____Plane Name & address of company if ____Boat/Ship rented, chartered or commercial. ____Train Please refer to Ws 2 & 3 on cover sheet. . . .turn page over .....
If rented, chartered or commercial Name of Company __________________________________Telephone No.______________ Address_____________________________________________________________________ City _____________________________State _______________zip_____________________ ACCOMMODATIONS (Check all that apply) En Route: _____Girl Scout Camp List name of each facility: _____Public Campground/Park ________________________________________ _____Private Campground ________________________________________ _____Church/Community College ________________________________________ _____Hostel ________________________________________ _____Motel/Hotel ________________________________________ _____Private Home ________________________________________ _____Other_____________________ ________________________________________ At Destination: _____Girl Scout Camp List name of each facility: _____Public Campground/Park _________________________________________ _____Private Campground _________________________________________ _____Church/Community College _________________________________________ _____Hostel _________________________________________ _____Motel/Hotel _________________________________________ _____Private Home _________________________________________ _____Other______________________ _________________________________________ COSTS: (Projected costs) Transportation ________ Program Supplies ________ Total Cost_______________________ Lodging ________ Program Fees ________ Admissions ________ Postage/Phone ________ Cost per participant._______________ Food ________Swaps/Gifts ________ Equipment ________Emergency Fund ________Girl/Family pays__________________ Insurance ________Other ________ TOTAL ________Troop/Group pays_________________ PLEASE ATTACH A BRIEF ITINERARY& DESCRIPTION OF ACTIVITIES FOR EXTENDED OVERNIGHTS!
I have read Safety-Wise and Council Policies. I will follow all guidelines and standards concerning this trip or travel experience.